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In the Advanced Animation group click the Add Animation button. You can use PowerPoint to develop professional presentations for electronic delivery as on-screen slide. This workshop assumes no experience with Microsoft PowerPoint. Topics:. Intro to PowerPoint. Creating a New Presentation. Slide Layouts. Microsoft PowerPoint to create great presentations. Microsoft Office PowerPoint is a presentation software application that aids closing sharing.
Adding microsoft powerpoint 2016 manual free breaks. Sections are an important part of any long document. Creating sections within a document.
Watsonia Software cannot attest to the accuracy of this information. Use of a term in this manual should not be microsoft powerpoint 2016 manual free as affecting the validity of any. Word Advanced. Quick Reference Guide. The Developer Tab. Share a Document: Make продолжить the document is shared to an online-accessible location such as.
PowerPoint Animation. Microsoft PowerPoint has the ability to create dynamic presentations through the use of animation. With animation the audience’s. Report CopyRight Claim.
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Microsoft PowerPoint to create great presentations. Microsoft Office PowerPoint is a presentation software application that aids closing sharing. Adding section breaks. Sections are an important part of any long document. Creating sections within a document. Watsonia Software cannot attest to the accuracy of this information. Use of a term in this manual should not be regarded as affecting the validity of any. On the New page of the Backstage view, below the Search box, click Display the New page of the Backstage view.
Scroll the pane to locate the design you want to use. Click the thumbnail to preview the design template, and then click the Create button in the preview window to create the presentation. PowerPoint displays the new presentation in Normal view. Or Below the search box, click one of the suggested searches. You can enter a color as a search term to display templates that feature that color 3.
In the Category list, click any category or categories to further filter the templates. To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name.
Scroll the pane to locate a design that fit your needs. Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template. Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template. To disable the display of the Start screen 1. On the General page of the dialog box, clear the Show the Start screen when this application starts check box.
Close the PowerPoint Options dialog box. If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations you’ve linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping elements in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view.
You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open. In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it.
To open any existing presentation 1. The Places list includes all the locations you’ve linked to from an Office program 3. In the Places list, click the local or network storage location where the presentation is stored. Then click any subfolders until you reach the folder you want. In the left pane, click Browse to open the Open dialog box. Then click folders in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar.
Double-click the presentation you want to open. To look through a presentation without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view. You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change.
Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. Display standard views PowerPoint has six views in which you can create, organize, and preview presentations. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.
Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes. You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. It displays only the slides and not the presenter tools.
In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen. The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified.
You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1. Press F5. To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar. Display different views of presentations To navigate a presentation in Reading view 1.
Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon. To adjust the size of the Thumbnails pane in Normal view 1. When the Thumbnails pane is hidden, click the Thumbnails button at the top of the bar to redisplay it.
To show or hide the Notes pane in Normal view 1. On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. To hide the ribbon in Normal, Outline, or Slide Sorter views 1. Collapsing the ribbon hides the groups and buttons but leaves the tab names visible. Click any tab name. The ribbon remains visible until you click a button on it or click away from it.
To permanently redisplay the ribbon 1. Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other. Use gridlines and guides to more precisely position objects 47 Chapter 2: Create and manage presentations Gridlines are faint dotted lines that mark off specific units of measure on a slide.
Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane. To display a different open presentation 1. Point to the PowerPoint button on the Windows taskbar, and then click the thumbnail of the presentation you want to display. To display multiple open presentations at the same time 1. On the View tab, in the Window group, click the Arrange All button. To display or hide the ruler, gridlines, and guides 1.
To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box. In the Grid settings area, change either the fractional or unit measurement of the Spacing setting.
Then click OK. To change the magnification of content in the app window 1. On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. At the right end of the slider, click the Zoom In button to increase the zoom percentage.
At the right end of the status bar, click the Fit slide to current window button. Clicking the Fit Slide To Current Window button is a quick way to view the entire slide at the largest size that fits in the Slide pane 49 Chapter 2: Create and manage presentations Display and edit presentation properties Properties are file attributes or settings, such as the file name, size, creation, date, author, and read-only status.
Some properties exist to provide information to computer operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide.
PowerPoint automatically tracks some of the properties for you, and you can set others. You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Some of the properties stored with a typical presentation 50 Save and close presentations You can change or remove basic properties in the default Properties pane or expand the Properties pane to make more available, or display the Properties dialog box to access even more properties.
To display presentation properties 2 1. Display the Info page of the Backstage view. The standard properties associated with a presentation are displayed in the Properties area of the right pane. At the bottom of the Properties pane, click Show All Properties to expand the pane.
At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1. In the Properties pane, click the value for the property you want to edit to activate the content box. Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them. Enter or replace the property value, and then press Enter. On the Custom page, select the property you want to modify in the Name list, and then enter or replace the property value in the Value box.
Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As. Both actions open the Save As page, where you can select a storage location.
If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content. Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Internet connection, in a folder on your Microsoft OneDrive.
Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file. After you save a presentation for the first time, you can save changes simply by clicking the Save button on the Quick Access Toolbar. The new version of the presentation then overwrites the previous version. If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location.
You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options.
If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close. To save a presentation 1.
Select a storage location, and then in the right pane, click Browse to open the Save As dialog box. If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder. In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder. For example, the extension.
When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box. On the Windows Taskbar, point to the PowerPoint button to display thumbnails of all open presentations, point to the thumbnail of the presentation you want to close, and then click the Close button that appears in its upper-right corner.
You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right. You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Backstage view, or by saving the presentation as a different file in the PowerPoint Presentation format. If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation.
Saving a file in either type of OneDrive location provides the option of sharing the file with other people. To save a presentation to OneDrive, display the Save As page of the Backstage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.
When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment.
If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive. OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider.
You can save the results of the tasks in the same folder. Create presentations Do not start PowerPoint before beginning this task. Start PowerPoint and create a new, blank presentation. Display the available presentation design templates. Preview a template that you like. Without closing the preview window, preview the next or previous template.
From the preview window, create a presentation based on the currently displayed template. Notice that the unsaved blank presentation closes. Leave the presentation open and continue to the next task. Open and navigate presentations Complete the following tasks: 1.
From the Backstage view, open the NavigateSlides presentation. Navigate among the slides by using the Thumbnails pane, and then by using the Previous Slide and Next Slide buttons. Use a keyboard method to move to the last slide of the presentation. Leave the presentations open and continue to the next task. Display different views of presentations Complete the following tasks: 1. Display the presentation in Slide Show view, beginning with Slide 2.
Move forward through the presentation to its end. Then return to Slide Sorter view. Display the presentation in Reading view. Use any method to navigate to the fourth slide, and then use the most efficient method to return to the first slide.
Hide the Thumbnails pane and display the Notes pane. Redisplay the Thumbnails pane and hide the ribbon. Arrange the two presentations side by side on the screen. In the NavigateSlides presentation, display the gridlines. Notice that they appear in both open presentations. Notice that this modification affects only the active presentation. Switch to the presentation you created in the first practice task.
Display the guides, and then move them so they align with the upper-left corner of the slide content area. Notice the effect of these actions in the other open presentation. Display and edit presentation properties Maximize the NavigateSlides window, and then complete the following tasks: 1.
Display all the presentation properties. Edit the Subject property, entering Colors as the subject of the presentation. Save and close presentations Complete the following tasks: 1. Save the NavigateSlides presentation as MyPresentation, and then close it. Close the presentation you created in the first task without saving it. You can create slides based on slide templates that are designed to hold specific types of content, or you can copy existing slides from other presentations.
Sections are not visible to the audience, but they make it easier to work with slide content in logical segments. A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, can enhance the likelihood that your intended audience will receive the message you want to convey.
This chapter guides you through procedures related to adding and removing slides, dividing presentations into sections, rearranging slides and sections, applying themes, and changing slide backgrounds. Chapters 4 through 8 of this book are about working with the various types of slide content.
A slide master could have only one slide layout, but most have unique slide layouts for slides that display the presentation title, section titles, and various combinations of slide titles and content, and a blank slide with only the background. The slide layouts that are available in a presentation are displayed on the New Slide menu.
In a new presentation based on a standard PowerPoint template, a slide you add after the title slide has the Title And Content layout, and a slide added after a slide other than the title slide has the layout of the preceding slide.
To add a slide based on the default slide layout 1. Select the slide after which you want to add the new slide. If you add content to a slide and then realize that the content would work better with a different layout, you can change the slide layout by clicking the Layout arrow in the Slides group, and then clicking the slide layout you want to apply. In the gallery, click a slide layout thumbnail to add a slide based on that slide layout. Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide.
You can then customize the duplicated slide instead of having to create it from scratch. The slide takes on the formatting of its new presentation unless you specify otherwise. PowerPoint automatically applies the new theme to reused slides 65 Chapter 3: Create and manage slides If the content of your presentation exists in a document, you can configure that content in outline format and then import the outline into PowerPoint.
For the import process to work smoothly, format the document content that you want to port into the presentation as headings. PowerPoint converts some styles into slide headings, converts some styles into bullet points, and ignores other styles. A slide created from an imported outline The following table illustrates how PowerPoint converts Word document styles to PowerPoint slide elements.
In Normal view, Outline view, or Slide Sorter view, click the first slide you want to select. To select noncontiguous slides, press and hold the Ctrl key, and then click each additional slide you want to select. To insert a copy of a slide immediately following the original slide 1. In the Thumbnails pane, right-click the slide that you want to copy, and then click Duplicate Slide.
To insert a copy of one or more slides anywhere in a presentation 1. Display the presentation in Normal view or Slide Sorter view. Right-click a slide thumbnail, and then click Copy. Repeat step 3 to paste additional copies of the slide or slides into the presentation. To insert a slide from another presentation 1.
Open the source and destination presentations in PowerPoint. Display each presentation in Normal view or Slide Sorter view. Display the two PowerPoint windows side by side.
In the source presentation, select the slide or slides you want to copy. Drag the selection to the destination presentation. A horizontal line between slide thumbnails in Normal view or a vertical line between thumbnails in Slide Sorter view indicates the location at which PowerPoint will insert the slides.
PowerPoint creates copies of the slides and applies the destination theme to the copies. Or 68 Add and remove slides 1. Display the destination presentation in Normal view. On the New Slide menu, below the gallery, click Reuse Slides to open the Reuse Slides pane on the right side of the screen. Click the Browse button, and then click Browse File. In the Browse dialog box, browse to the folder that contains the presentation you want to use slides from, and then double-click the presentation.
In the Select a Slide Library window, browse to the slide library that contains the slide or slides you want to insert. The Reuse Slides pane displays thumbnails of the available slides. In the Reuse Slides pane, click the thumbnail of each slide you want to use to insert that slide into your presentation.
If you want the slide to retain the formatting from the source presentation instead, select the Keep Source Formatting check box at the bottom of the Reuse Slides pane. Close the Reuse Slides pane. Enter the content that you want to appear on the slides and any other content in a document.
Review the styles applied to the content you want to include in the presentation. Heading 2 through Heading 8 will convert to bulleted list items. Save and close the document. To create a presentation by importing a Word document 1. On the Open page of the Backstage view, click Browse. Browse to the folder that contains the Word document that contains the slide title and bullet point information.
Double-click the document to create a new presentation. Select all the slides in the new presentation, and then on the Home tab, in the Slides group, click the Reset button. Apply the design template you want. Select the slide after which you want to insert the new slides. On the New Slide menu, below the gallery, click Slides from Outline to open the Insert Outline dialog box, which resembles the Open dialog box.
Use standard Windows techniques to browse to the folder that contains the Word document you want to use for the slide titles and content. Double-click the document to insert slides based on its content. In the Publish Slides dialog box, select the check box of each slide you want to publish. Click the Select All button to select the entire presentation. In the Publish To box, enter or paste the URL of the slide library or click the Browse button and browse to the slide library.
Each slide is published individually 4. Click Publish. They remain available from the Thumbnails pane, but their thumbnails are dimmed and slide numbers crossed through with a backslash.
You can edit the content of hidden slides When you select a hidden slide, the Hide Slide button on the Slide Show tab is shaded to indicate that the command is in effect. You can unhide a slide to include it in the slide show. To hide or unhide slides 1. Select the slide or slides you want to hide or unhide. Right-click a single slide, and then click Delete Slide. Select the slide or slides you want to delete. Divide presentations into sections To make it easier to organize and format a longer presentation, you can divide it into sections.
In both Normal view and Slide Sorter view, sections are designated by titles above their slides. They do not appear in other views, and they do not create slides or otherwise interrupt the flow of the presentation. You can rename, remove, move, collapse, and expand sections 73 Chapter 3: Create and manage slides Because you can collapse entire sections to leave only the section titles visible, the sections make it easier to focus on one part of a presentation at a time.
Some templates include a slide layout, similar to the title slide layout, that is specifically designed for section divider slides. If you divide a long presentation into sections based on topic, you might want to transfer your section titles to these slides to provide guidance to the audience or to mark logical points in the presentation to take breaks or answer questions.
To create a section 1. In Normal view or Slide Sorter view, select the slide that you want to be first in the new section. On the Home tab, in the Slides group, click the Section button, and then click Add Section to insert a section title named Untitled Section before the selected slide.
To rename a section 1. In the Section name box, replace or edit the existing section name, and then click the Rename button. To collapse or expand one slide section 1.
In Normal view or Slide Sorter view, click the arrow that precedes the section title. To collapse or expand all slide sections 1. Right-click any section name, and then click Expand All or Collapse All. Rearrange slides and sections After you have added several slides to a presentation, you might want to rearrange their order so that they more effectively communicate your message. You can rearrange a presentation by moving individual slides or entire sections of slides.
In Normal view or Slide Sorter view, drag the slide thumbnail to its new position. Notice as you drag that the other thumbnails move to indicate where the selected slide will appear when you release the mouse button. Click between the other slide thumbnails to insert a thin red marker horizontal in Normal view or vertical in Slide Sorter view where you want to move the slide.
Right-click the slide thumbnail, and then click Cut. Right-click between the other slide thumbnails where you want to move the slide. To move a section within a presentation 1. Click the title of the section of slides you want to move, to select all the slides in the section. Drag the section to its new location.
Or 76 Rearrange slides and sections 1. Right-click the section title, and then click Move Section Up or Move Section Down to move the section and all its slides before the preceding section or after the following section. Click the title of the section of slides you want to ungroup.
Right-click the section title, and then click Remove Section. To merge all sections by removing all section dividers 1. To delete a section of slides 1. Click the title of the section of slides you want to delete, to select all the slides in the section.
Press the Delete key. If the selected section is collapsed, PowerPoint prompts you to confirm the deletion 2. Even a blank presentation has a theme: the Office theme, which has a white slide background, a standard set of text and accent colors, and the Office font set, which uses Calibri Light for headings and Calibri for body text. PowerPoint and the other Office apps share a common set of themes and theme elements.
This enables you to easily produce coordinated print and presentation materials. Approximately 30 of these themes are available to you from the PowerPoint Themes gallery.
Many of the themes come with predefined variants, which have a different color scheme or background graphic.
The built-in Office themes for PowerPoint Each thumbnail in the PowerPoint Themes gallery displays a sample of the font set in the form of an uppercase and lowercase letter A Aa and the color scheme in the form of colored blocks over the default title slide. Title slides frequently have background graphics that set the tone for the presentation. The standard slides associated with the theme will often have a more-subtle background graphic that coordinates with the title slide background.
You can choose to hide the background graphic and use only a colored background if you want to. You can change the theme that is applied to an entire presentation or to only one section of the presentation.
If you like the colors of one theme, the fonts of another, and the effects of another, you can mix and match theme elements. You can also create your own themes. Simply point to any theme and pause. PowerPoint temporarily applies the selected formatting to the slide in the Slide pane.
This makes it easy to try different themes and theme elements until you find the ones you want. On the Design tab, in the Themes group, click the More button below the scroll arrows to display the menu that includes the Office theme gallery and any custom templates on your computer.
Point to thumbnails in the gallery to display the theme names in tooltips and preview the effect of applying the themes to your presentation. Choose a theme that enhances the content of your presentation 4. Click a theme thumbnail to apply that theme to the entire presentation. On the Design tab, in the Variants group, click a variant thumbnail. On the Design tab, in the Variants group, click the More button below the scroll arrows to expand the Variants menu. On the Variants menu, click Colors, and then click the color set you want to apply.
To change the font set of the presentation 1. On the Variants menu, click Fonts, and then click the font set you want to apply. On the Variants menu, click Effects, and then click the effect style you want to apply. The effect style preview color coordinates with the current color scheme 81 Chapter 3: Create and manage slides To apply a theme or theme variant to only part of a presentation 1.
Create a section that contains the slides you want to have a different theme. Click the section header to select the section. Apply the theme or theme element. Change slide backgrounds The presentation theme includes a standard background.
The background might be a color or it might include a background graphic. A variety of thematic background graphics 82 Change slide backgrounds You can customize slide backgrounds by removing the background graphic and filling the slide background with a solid color, a color gradient, a texture, a pattern, or a picture of your choice. You make these changes in the Format Background pane. A solid color background is a good choice for readability, but if you want to add some interest without a lot of distraction, you can use a color gradient in which a solid color gradually changes to another.
PowerPoint offers several light-to-dark and dark-to-light gradient patterns based on the color scheme. Each change in color within a gradient is controlled by a gradient stop.
For each gradient stop, you can specify the location and specific color including the transparency and brightness of the color. A color gradient can have from 2 to 10 gradient stops. A gradient can include up to 10 color changes 84 Change slide backgrounds If you want something fancier than a solid color or a color gradient, you can give the slide background a texture or pattern.
PowerPoint comes with several built-in textures that you can easily apply to the background of slides. For a dramatic effect, you can even incorporate a picture of your own, although these are best reserved for small areas of the slide rather than the entire background. Click any pattern to preview it on the slide To display the Format Background pane 1.
On the Design tab, in the Customize group, click the Format Background button. To close the Format Background pane 1. To apply a background change to all slides 1. In the Format Background pane, configure the slide background formatting you want.
At the bottom of the pane, click the Apply to All button. Display the Format Background pane. In the Format Background pane, select the Hide background graphics check box. To apply a solid background color to one or more slides 3 1. In the Format Background pane, click Solid fill.
Click the Color button to display the color palette. Click a theme color variant, a solid color, or a recent color, or click More Colors and select a custom color. Move the Transparency slider to adjust the background color transparency, or set a specific transparency percentage. In the Format Background pane, click Gradient fill.
Click the Preset gradients button, and then click a gradient option based on the current color palette. Preset color gradients offer linear and radial variants of the theme accent color Or 1. In the Direction list, click the direction you want the gradient to flow. If you chose the Linear type, you can specify the angle you want the gradient to move along. Enter the angle in the Angle box.
Click the slider in the approximate location where you want to insert the gradient stop. Change slide backgrounds 3 You can precisely control a color by adjusting the transparency and brightness 5. Then click the Remove gradient stop button. Free mouse click automation tool. Undoubtedly one of the heavy hitters when it comes to cloud storage. The program that recovers what’s been lost.
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To remove a filter, point to it and then click the X that powerpoiht to the right узнать больше здесь the category name, or double-click the category name. In the Browse dialog box, microsoft powerpoint 2016 manual free to the folder that contains the presentation you want to use slides from, and then double-click the presentation. Convert the bullet points to regular text paragraphs.